Manager Finance & Operations (m/f/x)

Your tasks

• Financial, Tax, HR and Admin Topics:
  • Take over the accounting work for the entity and do all postings in the ledger, including month-end/year-end bookings (based on Corporate Schedule and Statutory Requirements)
  • Take over tax and treasury work, interface with tax advisor
  • Manage AR Invoicing and customer collections
  • Provide guidance in VAT tax matters to Sales Reps for their quotes
  • Take over payroll work including commission calculation, interface with third-party consultant
  • Take over local Purchasing for direct and indirect material & services
  • All staff admin work (commission plan calculation, vacation schedule, etc.)
  • All Controlling for the LATAM (Revenue Forecast from SAP, Cost Center Controlling and Budget Planning)
  • All payment / treasury issues (sending / cashing checks, administration of Online Payment Portal) and manage Petty cash
  • Manage PO process in SAP
  • Approve All travel booking
  • Act as Office Manager and Corporate Secretary of the entity
  • Corporate Compliance work for the entity
• Sales Back Office and Supply Chain Work:
  • Check/validate and convert Customer POs to Orders in SAP and make delivery booking and create invoices
  • Interface with Warehouse/HQ for inventory, shipping and goods management; interface with HQ supply chain to determine the stock level und moving
  • Follow-up commercial processes (RMA, loan agreements, demo)
  • Ensure that Sales Reps maintain SFDC leads, opportunities and quotes and defined Standard & Processes (RMA, loan units)
  • Be the SAP & SFDC key user for the team
  • Support Sales team in customer facing activities (organising Marketing, Trade Fairs)
• Be part of the LATAM team and drive it for individual performance and productivity
• Regularly discuss individual employee team performances and provide constructive suggestions for improvement and rewarding accomplishments
• Act as Business Partner to team, enable and facilitate success while guidelines and rules are followed
• Ensure that formal staff performance reviews for all team members are conducted on a biannual basis with supplementary reviews, including the talent audits, as required (including direct and indirect reports)
• Identify the future needs of the team and ensure that individuals receive the development and coaching they need, identifying and addressing poor performance and attendance

Your profile

• University B.Sc. or B.A. or Postgraduate training in Supply Chain Management
• Solid and sound hands-on worker especially for all accounting, finance and sales back-office work
• Experience in establishing supply chain functions
• Working within supply chain of a technology company, ideally a global organisation
• Extensive hardware sourcing and supply chain experience, e.g. shipping terms, business processes with hardware
• Integration of supply chain management functions from external acquisitions
• Strong knowledge of IT hardware sourcing and shipping (esp. server and appliances)
• Sound commercial understanding (Forecasting commitment, POs, invoice check, negotiations)
• Improving processes and controls
• Excellent communication skills at all levels
• The ability to work to deadlines whilst maintaining accuracy and attention to detail
• Inquisitive, detail-oriented with strong quantitative and analytical skills and innovative approach to problem solving
• Advanced MS Excel, Word, PowerPoint skills
• Good understanding of ERP Goods Management and Finance tools
• Strong written communication and presentation skills  
• Project management and delivery mentality 
• Full working proficiency in English & Spanish

We offer

• A true global presence: in Europe, Americas, and Asia
• A leader in one of the hottest markets: Cybersecurity;
• Growing at fast pace, gaining market share over our competitors;
• An open and friendly corporate culture characterized by a constructive and cooperative relationship;
• Utimaco benefit package;
• The professional and personal support through targeted further education opportunities.