Location: Mexico
Business Unit: Information Security
Business Unit: Information Security
Manage Finance, Tax and Treasury for Realsec Mexico (on-site) and support and structure Sales Backoffice & Supply Chain in the LATAM Region.
Your tasks
- Financial, Tax, HR and Admin Topics:
- Take over the accounting work for the entity and do all postings in the ledger, including month-end/year-end bookings (based on Corporate Schedule and Statutory Requirements)
- Take over tax and treasury work, interface with tax advisor
- Manage AR Invoicing and customer collections
- Provide guidance in VAT tax matters to Sales Reps for their quotes
- Take over payroll work including commission calculation, interface with third-party consultant
- Take over local Purchasing for direct and indirect material & services
- All staff admin work (commission plan calculation, vacation schedule, etc.)
- All Controlling for the LATAM (Revenue Forecast from SAP, Cost Center Controlling and Budget Planning)
- All payment / treasury issues (sending / cashing checks, administration of Online Payment Portal) and manage Petty cash
- Manage PO process in SAP
- Approve All travel booking
- Act as Office Manager and Corporate Secretary of the entity
- Corporate Compliance work for the entity
- Sales Back Office and Supply Chain Work:
- Check/validate and convert Customer POs to Orders in SAP and make delivery booking and create invoices
- Interface with Warehouse/HQ for inventory, shipping and goods management; interface with HQ supply chain to determine the stock level und moving
- Follow-up commercial processes (RMA, loan agreements, demo)
- Ensure that Sales Reps maintain SFDC leads, opportunities and quotes and defined Standard & Processes (RMA, loan units)
- Be the SAP & SFDC key user for the team
- Support Sales team in customer facing activities (organising Marketing, Trade Fairs)
- Be part of the LATAM team and drive it for individual performance and productivity
- Regularly discuss individual employee team performances and provide constructive suggestions for improvement and rewarding accomplishments
- Act as Business Partner to team, enable and facilitate success while guidelines and rules are followed
- Ensure that formal staff performance reviews for all team members are conducted on a biannual basis with supplementary reviews, including the talent audits, as required (including direct and indirect reports)
- Identify the future needs of the team and ensure that individuals receive the development and coaching they need, identifying and addressing poor performance and attendance
Your profile
- University B.Sc. or B.A. or Postgraduate training in Supply Chain Management
- Solid and sound hands-on worker especially for all accounting, finance and sales back-office work
- Experience in establishing supply chain functions
- Working within supply chain of a technology company, ideally a global organisation
- Extensive hardware sourcing and supply chain experience, e.g. shipping terms, business processes with hardware
- Integration of supply chain management functions from external acquisitions
- Strong knowledge of IT hardware sourcing and shipping (esp. server and appliances)
- Sound commercial understanding (Forecasting commitment, POs, invoice check, negotiations)
- Improving processes and controls
- Excellent communication skills at all levels
- The ability to work to deadlines whilst maintaining accuracy and attention to detail
- Inquisitive, detail-oriented with strong quantitative and analytical skills and innovative approach to problem solving
- Advanced MS Excel, Word, PowerPoint skills
- Good understanding of ERP Goods Management and Finance tools
- Strong written communication and presentation skills
- Project management and delivery mentality
- Full working proficiency in English & Spanish
We offer
- A true global presence: in Europe, Americas, and Asia
- A leader in one of the hottest markets: Cybersecurity;
- Growing at fast pace, gaining market share over our competitors;
- An open and friendly corporate culture characterized by a constructive and cooperative relationship;
- Utimaco benefit package;
- The professional and personal support through targeted further education opportunities.