Payroll & Benefits Specialist (m/f/x)

Your tasks

Payroll:

• Generate and submit payroll reports to the payroll vendor for semi-monthly pay periods
• Enter payroll details and journal in SAP and create required pay reports regularly
• Ensure the accuracy of all paid-out numbers such as base, bonuses, commissions, PTO, and reimbursements
• Review all the new hires’ files for the accuracy of salary and taxes
• Response to EWO on time and adjust the payroll accordingly
• Act as a resource to all employees, managers, and other leadership on any questions related to state, local, and organization-specific rules and regulations
• Take initiative to learn all nuances of payroll and benefits in different states where the employees are located
• Monitor and update states’ unemployment tax accounts and payments
• Calculate final paychecks and deliver them on time
• Support recruiting efforts by providing a salary range for the open position and a benchmark based on states
• Support the annual salary review process by providing needed reports and information on salary changes and role alignment
• Participate in the HR projects such as training development, and pay transparency

HR Finance Tasks:

• Track all contractor hours and payout by working closely with the outside partners
• Create PR for the cost of recruiting and other HR expenses
• Supporting employee relations efforts by purchasing the prizes and ordering necessary items
• Manage monthly invoices for HR systems such as insurance bills and payroll provider bills

Benefits:

• Manage the open enrolment process annually by reviewing vendor proposals, educating employees on changes, and ensuring all the elections are updated
• Add new hires’ information on insurance vendors based on their election
• Update insurance lists based on employees' qualified life events
• Initiate the COBRA process of all eligible terminated employees
• Administer and maintain records of all employees eligible for 401K and FSA
• Audit 401K contribution and ensure the plan is working properly
• Support the onboarding process by providing updated information on benefits package to the recruiting team and candidates

Your profile

• 3 years of experience as a payroll specialist or HR generalist      
• 1 year of working with Paychex
• 2 years of using accounting software such as SAP            
• Bachelor's degree in human resources, business, accounting, administration, or a related field 
• Certified Payroll Professional certification
• Ability to work in a team as well as follow through independently to complete tasks as required/ Self-starter mentality
• Excellent communication skills in both verbal and written
• High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and prioritize work on multiple projects
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Willingness to contribute to Global HR projects occasionally
• Prior work experience in cross-functional projects
• USA work authorization is a must

We offer

• Package Salary: $60K to $75K based on experience and location
• A true global presence: in Europe, Americas, and Asia
• A leader in one of the hottest markets: Cybersecurity
• Growing at fast pace, gaining market share over our competitors
• An open and friendly corporate culture characterized by a constructive and cooperative relationship
• Utimaco benefit package
• The professional and personal support through targeted further education opportunities