Payroll & Benefits Specialist (m/f/x)

Location: Ashburn, USA
Business Unit: US Office
The Payroll and Benefits Specialist is responsible for semi-monthly payroll and ensuring all benefits are updated and active for enrolled employees.

Your tasks


  • Generate and submit payroll reports to the payroll vendor for semi-monthly pay periods
  • Enter payroll details and journal in SAP and create required pay reports regularly
  • Ensure the accuracy of all paid-out numbers such as base, bonuses, commissions, PTO, and reimbursements
  • Review all the new hires’ files for the accuracy of salary and taxes
  • Response to EWO on time and adjust the payroll accordingly
  • Act as a resource to all employees, managers, and other leadership on any questions related to state, local, and organization-specific rules and regulations
  • Take initiative to learn all nuances of payroll and benefits in different states where the employees are located
  • Monitor and update states’ unemployment tax accounts and payments
  • Calculate final paychecks and deliver them on time
  • Support recruiting efforts by providing a salary range for the open position and a benchmark based on states
  • Support the annual salary review process by providing needed reports and information on salary changes and role alignment
  • Participate in the HR projects such as training development, and pay transparency

HR Finance Tasks:

  • Track all contractor hours and payout by working closely with the outside partners
  • Create PR for the cost of recruiting and other HR expenses
  • Supporting employee relations efforts by purchasing the prizes and ordering necessary items
  • Manage monthly invoices for HR systems such as insurance bills and payroll provider bills


  • Manage the open enrolment process annually by reviewing vendor proposals, educating employees on changes, and ensuring all the elections are updated
  • Add new hires’ information on insurance vendors based on their election
  • Update insurance lists based on employees' qualified life events
  • Initiate the COBRA process of all eligible terminated employees
  • Administer and maintain records of all employees eligible for 401K and FSA
  • Audit 401K contribution and ensure the plan is working properly
  • Support the onboarding process by providing updated information on benefits package to the recruiting team and candidates

Your profile

  • 3 years of experience as a payroll specialist or HR generalist      
  • 1 year of working with Paychex
  • 2 years of using accounting software such as SAP            
  • Bachelor's degree in human resources, business, accounting, administration, or a related field 
  • Certified Payroll Professional certification
  • Ability to work in a team as well as follow through independently to complete tasks as required/ Self-starter mentality
  • Excellent communication skills in both verbal and written
  • High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and prioritize work on multiple projects
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Willingness to contribute to Global HR projects occasionally
  • Prior work experience in cross-functional projects
  • USA work authorization is a must

We offer

  • Package Salary: $60K to $75K based on experience and location
  • A true global presence: in Europe, Americas, and Asia
  • A leader in one of the hottest markets: Cybersecurity
  • Growing at fast pace, gaining market share over our competitors
  • An open and friendly corporate culture characterized by a constructive and cooperative relationship
  • Utimaco benefit package
  • The professional and personal support through targeted further education opportunities

Do you feel addressed?

Then we look forward to receiving a meaningful application stating the earliest possible starting date and your salary expectations.
Apply now

How can we help you?

Talk to one of our specialists and find out how Utimaco can support you today.
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