Job offer

Personal Assistant (m/f/x) – R&D

Location: Aachen
Business unit: Information Security

Your tasks

  • Support the daily business and office management of your respective manager and team including organizational and administrative tasks; Run the back office, coordinate incoming calls and emails, requests, appointments;
  • Schedule and facilitate meetings, including agenda, time management & meeting minutes, ensure meeting rooms are blocked, prepared and tidy;
  • Internal and external event arrangements: food, rooms, resources, presentation materials and invites for events;
  • Coordinate the personal calendar of your respective manager;
  • Coordinate business trips for your respective manager, travel schedules and itineraries;
  • Communicate and document on behalf of your respective manager, i.e. emails, letters, memos, minutes, action items, etc.
  • Create and prepare reports, PowerPoint presentations and articles;
  • Foster, use and maintain internal systems like SAP, JIRA, Confluence;
  • Coordinate local office management issues and office equipment;
  • Coordinate with your peer assistants;
  • Manage small special projects assigned;
  • Communicate properly on eye-level in German and English.

Your profile

  • Commercial education background with professional experience as an Office or Personal Assistant or similar back office role;
  • Very good English and German communication skills, both oral and written, ideally used in an international business environment;
  • Experience with SAP and CRM tools are a plus;
  • Great organization and coordination skills;
  • Communicative personality, passionate team player and self-starter with a positive can do-mentality;
  • Discrete, enthusiastic, conscientious, cooperative, solution and customer-oriented way of working;
  • Profound knowledge of Microsoft Office tools.

We offer

  • An open and friendly corporate culture characterized by a constructive and cooperative relationship;
  • A flexible working time model that can be adapted to individual needs;
  • The personal coverage by a travel health insurance, a private accident insurance and a company pension plan;
  • Specific education programs for professional and personal growth;
  • Free drinks, fresh fruits and sweets;
  • A participation in sports programs such as running events or back training;
  • The chance to clear your mind with a kicker match or a PlayStation game.

Do you feel addressed?

Then we look forward to receiving a meaningful application stating the earliest possible starting date and your salary expectations.