Personal Assistant (m/f/x) – R&D

Your tasks

• Support the daily business and office management of your respective manager and team including organizational and administrative tasks; Run the back office, coordinate incoming calls and emails, requests, appointments;
• Schedule and facilitate meetings, including agenda, time management & meeting minutes, ensure meeting rooms are blocked, prepared and tidy;
• Internal and external event arrangements: food, rooms, resources, presentation materials and invites for events;
• Coordinate the personal calendar of your respective manager;
• Coordinate business trips for your respective manager, travel schedules and itineraries;
• Communicate and document on behalf of your respective manager, i.e. emails, letters, memos, minutes, action items, etc.
• Create and prepare reports, PowerPoint presentations and articles;
• Foster, use and maintain internal systems like SAP, JIRA, Confluence;
• Coordinate local office management issues and office equipment;
• Coordinate with your peer assistants;
• Manage small special projects assigned;
• Communicate properly on eye-level in German and English.

Your profile

• Commercial education background with professional experience as an Office or Personal Assistant or similar back office role;
• Very good English and German communication skills, both oral and written, ideally used in an international business environment;
• Experience with SAP and CRM tools are a plus;
• Great organization and coordination skills;
• Communicative personality, passionate team player and self-starter with a positive can do-mentality;
• Discrete, enthusiastic, conscientious, cooperative, solution and customer-oriented way of working;
• Profound knowledge of Microsoft Office tools.

We offer

• An open and friendly corporate culture characterized by a constructive and cooperative relationship;
• A flexible working time model that can be adapted to individual needs;
• The personal coverage by a travel health insurance, a private accident insurance and a company pension plan;
• Specific education programs for professional and personal growth;
• Free drinks, fresh fruits and sweets;
• A participation in sports programs such as running events or back training;
• The chance to clear your mind with a kicker match or a PlayStation game.