Team Assistant (m/f/x) – Products & Services

Location: Aachen/ Düsseldorf, Germany
Business Unit: Information Security

Your tasks

  • Support the daily business and office management of the Service and the Product office
  • Run the back office, coordinate incoming calls and emails, schedule and organize meetings and events
  • Manage special projects assigned
  • Collect status; report it and drive initiatives based on defined priorities
  • Organize and coordinate team meetings
  • Prepare content, organize and coordinate team meetings with the product and the COO office
  • Internal and external event arrangements
  • Create and prepare reports, PowerPoint presentations and articles
  • Communicate and document on behalf of your respective manager, i.e. emails, letters, memos, minutes, action items, etc. 
  • Coordinate with your peer assistants
  • Coordinate business trips for your respective manager, travel schedules and itineraries
  • Manage databases and internal systems like SAP and CRM

Your profile

  • Professional experience as an Office or Personal Assistant or similar back office role
  • Interest in product marketing and management, technology and innovation are a must
  • Excellent communicative & writing skills in English and German
  • Great organization and coordination skills
  • Communicative personality, passionate team player and self-starter with a positive can do-mentality
  • Enthusiastic, conscientious, cooperative, solution and customer-oriented way of working
  • Profound knowledge of Microsoft Office tools

We offer

  • An open and friendly corporate culture characterized by a constructive and cooperative environment
  • Many learning opportunities to deepen your skillset and to support your professional growth
  • Personal coverage by a travel health insurance, a private accident insurance and a company pension plan
  • Access to specific education programs for professional and personal growth
  • Flexible working hours and the option to work mobile, independent time management
  • Challenging tasks and close cooperation with a competent team
  • A dynamic company where teamwork and relationship management are very important

Do you feel addressed?

Then we look forward to receiving a meaningful application stating the earliest possible starting date and your salary expectations.
Apply now

How can we help you?

Talk to one of our specialists and find out how Utimaco can support you today.
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