File and folder encryption doesn’t just protect your data - it empowers your business
Talking about file and folder encryption, you might think of the protection of sensitive data immediately. After all, no organization wants its company secrets exposed, or customer information compromised.
But encryption isn’t just about safeguarding your data. It’s a powerful tool with benefits that often go unnoticed at first glance. But there is more to it and some points might not be apparent at first glance.
In this blog we will unveil why file and folder encryption is more than just a security measure and explore the top benefits of it.
File and Folder Encryption – Briefly Explained
File and folder encryption is a cybersecurity technology utilizing encryption technology to make the information unreadable to unauthorized individuals.
By using encryption, files and folders are converted into scrambled data that can only be accessed or deciphered with an encryption key or passphrase. This ensures that sensitive data stays protected, even if it falls into the wrong hands. Whether it’s business documents, customer records, or trade secrets, encryption acts as a digital lock, keeping critical information safe from breaches, leaks, or theft.
Leverage from the versatile Benefits of File and Folder Encryption for your Organization
File and folder encryption offers several key benefits for organizations, particularly in safeguarding sensitive data and ensuring compliance with regulations. But it is also a reliable tool to enhance cross-organizational collaboration, securely sharing data, and enable security throughout all data storage and access points.
The main advantages for organizations throughout all industries are:
- Data Security
Encryption ensures that sensitive files and folders are protected from unauthorized internal or external access, even if they are compromised or stolen. Sophisticated solutions provide even options for fine-grained internal access management, going above and beyond the usual scheme of a network admin having access to all files and folders.
This poses reliable protection against data breaches and minimizes their impact once occurring as the encrypted files remain unreadable to unauthorized users.
Utilizing the encryption of files and folders helps organizations to safeguard their intellectual property, for example proprietary information, trade secrets, or patents, from being accessed or stolen by competitors or malicious actors.
Regulatory Compliance
Besides the general data protection guidelines that apply to larger regions, like GDPR does, compliance with individual industry-specific regulations, such as DORA, HIPAA, or CCPA, is mandatory. Reliable encryption of files and folders helps organizations to meet these requirements and standards.- Secure Collaboration
Utilizing encryption for the protection of files and folders allows teams to share sensitive files securely, also outside of their organization. When using client-side encryption, the data is encrypted and decrypted on the client and is always encrypted during transmission and when stored on external storage. That enables high data security levels for remote work setups and cross-organizational collaboration.
Even when shared via 3rd party access points like public or shared cloud setups, which are connected to certain data security threats, data can be securely protected through file and folder encryption technology through its capability of user-managed or passphrase-based keys. Also, when stored and accessed via personal devices or transmitted over public networks, all information remains protected at any point in time by being inaccessible for unauthorized entities.
- Ease of implementation
Modern encryption tools are user-friendly and can be integrated seamlessly into existing workflows, making it easier for organizations to adopt robust security measures. The right tool guarantees reliable protection without major interruptions in the user’s workflow and comes without the need for extensive administration or user training.
Cost Savings
Now, let’s talk about money. By preventing data breaches and their associated costs (e.g., fines, legal fees, and reputational damage), encryption can save organizations significant expenses in the long run.
Not forgetting about positive short-term effects that you can leverage from when utilizing a proper file and folder encryption solution. Bearing in mind the facts that were explained above, you do not have to spend a fortune and block headcount from their day to day tasks to introduce data security to your organization. Choosing the right solution, you can just go ahead with your usual routine while being fully protected.
Besides that, we should also highlight the fact that demonstrating a commitment to data security through encryption can enhance customer confidence and strengthen brand reputation, ultimately paying in to costumer’s trust in your organization.
Discover File and Folder Encryption from Utimaco as the Gamechanger for your Organization
Utimaco as a leading data security solutions provider offers a highly secure and reliable solution for data encryption: LAN Crypt File and Folder Encryption.
Ensuring to meet businesses needs, it comes as an on-premises solution, in the cloud with File and Folder Encryption as a Service, and LAN Crypt 2Go for securely sharing files externally.
